When creating a "budget", choosing the right frequency type is essential. It determines how often the budget resets and how spending is tracked across time.
The "Budgets" tool offers several flexible options to suit different operational rhythms and planning needs.
Daily Budgets
Daily budgets reset every 24 hours and are ideal for teams or individuals who incur regular, small-scale expenses, like sales teams in the field, logistics staff, or on-call service agents.
Each day acts as a separate spend cycle, making it easy to monitor usage in real time and quickly identify any unusual spending patterns.
Example: A sales team with a daily food and travel allowance of AED 150 per person. Each day’s expenses are tracked independently.
Weekly Budgets
Weekly budgets are suitable for managing recurring operational costs on a weekly cadence.
These are especially useful when work cycles follow a weekly rhythm, such as project-based teams, maintenance crews, or field operations.
Example: A facilities team gets a weekly AED 5,000 budget to cover site visits, supplies, and equipment rentals.
Monthly Budgets
Monthly budgets are commonly used for departmental or employee-level spending.
They provide a recurring allocation that resets on a monthly basis, making it easier to align with payroll cycles and monthly reporting.
Example: The marketing department receives a monthly AED 50,000 budget to manage campaign spend, social ads, and tools.
Quarterly Budgets
Quarterly budgets are designed for teams or departments operating on longer strategic cycles, like product development, R&D, or consulting engagements.
These budgets allow for larger allocations with more flexibility over a 3-month period.
Example: An R&D team is allocated AED 150,000 every quarter for prototype testing, outsourcing, and materials.
Yearly Budgets
Yearly budgets align with the organization’s fiscal year. These are well-suited for high-level, long-term planning covering things like subscriptions, software licenses, annual contracts, or travel programs.
By default, a yearly budget spans January 1 to December 31.
However, users can manually adjust the start and end dates to reflect a different fiscal year or planning cycle.
Example: The IT department manages an annual AED 1,000,000 budget for enterprise tools, licenses, and support contracts.
Annually (Rolling 12-Months)
The Annually option tracks spending over a 12-month period beginning from the date the budget is activated, not tied to the calendar year.
This option is useful when planning doesn’t follow traditional fiscal boundaries or when budgets are launched mid-year.
Example: A new region launches operations in April 2025 with a rolling AED 500,000 annual budget from April 1, 2025 to March 31, 2026.